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Researcher Access to The Bob Dylan Archive®

For inquiries regarding copying or publishing, please click here.

ATTENTION:

THE BOB DYLAN ARCHIVE® CONTENTS ARE NOT OPEN TO THE GENERAL PUBLIC.   

QUALIFIED ACADEMICIANS, SCHOLARS, AND RESEARCHERS GRANTED ACCESS TO THE BOB DYLAN ARCHIVE® CONTENTS PURSUANT TO THE FOLLOWING PROCEDURES SHALL ONLY BE PERMITTED TO VIEW AND STUDY THE ARCHIVE’S CONTENTS. 

ANY REQUEST TO COPY OR PUBLISH THE ARCHIVE CONTENTS IN ANY FORM WHATSOEVER MUST BE SEPARATELY APPROVED IN WRITING AND IN ACCORDANCE WITH THE RESEARCHER REQUEST FOR CONSENT TO COPY OR PUBLISH PROCESS POSTED ON BOBDYLANARCHIVE.COM.  “COPY” AND “PUBLISH” ARE USED IN THE BROADEST SENSE.

SPECIAL NOTE:  NO USE OF THE ARCHIVE MAY BE MADE TO EXPLOIT THE ARCHIVE MONETARILY OR FOR LIFE STORY RIGHTS AND THE LIKE. 

YOU HAVE NO RIGHT TO COPY OR PUBLISH ARCHIVE CONTENTS UNLESS YOU FIRST RECEIVE PRIOR WRITTEN CONSENT.  REFER TO THE RESEARCHER REQUEST FOR CONSENT TO COPY OR PUBLISH PROCESS POSTED ON BOBDYLANARCHIVE.COM.  “COPY” AND “PUBLISH” ARE USED IN THE BROADEST SENSE.

RESEARCHER REQUEST FOR CONSENT TO ACCESS

THE BOB DYLAN ARCHIVE® CONTENTS

THE BOB DYLAN ARCHIVE® (“Archive”) is made available to qualified individuals for limited purposes through the collaboration of Bob Dylan, the George Kaiser Family Foundation (“GKFF”) and The University of Tulsa (“TU”).  The Archive may be accessed only by qualified academicians, scholars and researchers for the sole purpose of academic, educational, and historical research at the Helmerich Center for American Research at Gilcrease Museum in Tulsa, Oklahoma.

Bob Dylan conveyed various rights in the Archive to GKFF by way of donation, sale and licensing.  Bob Dylan retained all underlying intellectual property rights in the Archive, including without limitation, (a) copyrights and all rights under copyright, (b) all rights to collect monies derived from exploitation of the underlying rights, (c) all neighboring rights, trademarks, trade names, and rights of publicity and (d) life story rights.  An Archive Committee oversees the request for consent to access the Archive pursuant to the process set forth below and to any use of the Archive contents whatsoever pursuant to the processes posted on bobdylanarchive.com.

It is important that you read and understand the terms and conditions set forth in the Researcher Request for Consent to Access Process set forth below before submitting a request.

THE BOB DYLAN ARCHIVE®

RESEARCHER REQUEST FOR CONSENT TO ACCESS PROCESS

Requesting Access

To request access to the Archive, you are required do the following:

·        Contact  The Bob Dylan Archive® Librarian and Collections Manager at librarian@bobdylanarchive.com for the most recent version of the Archive Finding Aid and the Researcher Request for Consent to Access and Compliance Form. The Archive Finding Aid is needed to reference the limited number of items in the Archive that you would like to view.

·       Fill out a Researcher Request for Consent to Access and Compliance Form.

·       Submit a one-page proposal stating the nature of your research project in detail.  See below for additional requirements.

  • Submit, on a separate sheet, all items that you wish to consult. Give all information pertaining to the item in question by copying directly from the Archive Finding Aid (e.g., “Box 34, Folder 04: Typescript liner notes from Bringing It All Back Home, circa 1965.”).

·       Provide your resume or curriculum vitae.

·       Submit all completed materials electronically to the Archive Librarian and Collections Manager (“Librarian”) via librarian@bobdylanarchive.com.

Requirements for a Researcher Request for Consent to Access to Be Considered

Research requests will only be considered if:

·       Your description of the research project proposal is concise, well researched, and feasible within the time frame of your proposed visit;

·       You reference specific boxes, folders, and items listed in the Archive Finding Aid for a limited number of items in the Archive; and

·       You complete all of the required forms and submit all of the required documents.

Requests that do not comply with these requirements will not be considered.

Process for Considering Researcher Requests

Each researcher request will be reviewed by the Archive Librarian and only those requests that satisfy all of the requirements will be considered. Note that this process takes some time, so plan to submit your requests well in advance.  The Librarian may require you to revise and resubmit your request. Requests for immediate access cannot be accommodated.  You will be contacted when the request is granted or denied.

Making an Appointment

If your request is granted, an appointment time and date will be agreed upon.  Access is only available from 9 a.m.­ to 5 p.m. Monday through Friday with some exceptions.  Although the Archive staff will endeavor to allow you access at the agreed upon times, there may be rare circumstances in which the allotted time may be curtailed or canceled.  None of the parties associated with the Archive shall be responsible for any costs or expenses incurred as a result of a cancellation.

Arriving at the Appointment

Upon arrival at the Helmerich Center for American Research at Gilcrease Museum, 1400 North Gilcrease Museum Road, Tulsa, Oklahoma, you will participate in a brief orientation. An Archive staff member will review your Research Request and Compliance Form submitted with your research request to confirm that you are familiar with and understand the requirements for access to the Archive and your responsibilities.  Before you are allowed access to the Archive, you will be required to sign the Research Request and Compliance Form again.

Each time you are permitted access to the Archive, a current, valid, government-issued picture ID that matches the name on the Research Request and Compliance Form is required to be provided onsite.

Archive Access Rules

The following rules must be observed by researchers when given access to the Archive in the collections area. Failure or refusal to follow these rules may result in denial of access to the Archive.

·       All bags, purses, backpacks, computer cases, cameras, cell phones, laptops, PDAs, tablets, or any electronic device with recording capabilities are prohibited from collection areas and subject to search.  Lockers are provided onsite.

·       No food or drink is allowed in the collection areas.

·       Taking photographs or recordings of any kind is prohibited.

·       All research will be done in the assigned space.

·       No object may be removed from the collections area by the researcher. A staff person must transport any objects outside the collections area. Archive materials may not be borrowed, checked out, or taken to other areas of the building.

·       Only a pencil and loose-leaf paper for note taking are permitted in the collections area. Handwritten notes must be taken in pencil. Pens, highlighters, and adhesive tabs are not allowed under any circumstances.

·       All materials must be handled with care.

·       Any damage to an object or equipment must be reported immediately to the Archive staff.

·       A copy of all notes pertaining to the Archive must be provided upon completion of your visit.

 

 

THE BOB DYLAN ARCHIVE®

RESEARCHER REQUEST FOR CONSENT TO ACCESS

AND COMPLIANCE FORM

PLEASE PRINT CLEARLY

______________________________                                                   _______________

Full Name                                                                                                         Date

____________________________________________________________

Institutional Affiliation and Position

____________________________________________________________

List a third-party contact at the Institution and the contact’s email address

__________________________________________________________________

Title of Research Project

_________________________________________________________________

Keyword Description of Research Project

__________________________________________________________________

Planned Mode of Dissemination/Publication

__________________________________________________________________

Desired Dates for Research in Order of Preference

_________________________________________________________________

Mailing Address

__________________________________________________________________

Email Address                                                                          Phone Number

 

On separate sheets, provide your curriculum vitae, a one-page summary of your project, and a complete list of all items you wish to consult as copied directly from the Archive Finding Aid (e.g., “Box 34, Folder 04: Typescript liner notes from Bringing It All Back Home, circa 1965.”).

By submitting this request, I certify that the following statements are true and correct:

·       I have read, agree and understand the Archive Access Rules governing the use of the Archive and hereby submit this request for access to the Archive as specified above.

·       The Researcher Request for Consent to Access and Compliance Form contains an accurate description of my work which will be conducted at the Archive.

·       I understand that being given access to THE BOB DYLAN ARCHIVE® contents grants me the limited right to view and study the Archive’s contents.  This limited right to access does not allow me to copy, record, or duplicate the Archive contents in any form whatsoever.  I understand that a request for consent to copy must be submitted separately and the Archive’s review of copy requests is made independent of requests to examine the Archive contents. Limited transcriptions consistent with archival research standards are permitted if approved by the Librarian.

“COPY” with respect to Archive contents includes, but is not limited to reproduction, transcription, duplication, photocopy, camera shot, digital, electronic or soft copy, facsimile, recording, translation or any other manner in which any Archive content is fixed by any method, now known or later developed, and from which Archive content can be perceived, reproduced or otherwise communicated, either directly or with the aid of a machine or device.  Limited text transcriptions consistent with archival research standards are permitted if approved by Librarian.

SPECIAL NOTERequests to copy audiovisual works and sound recordings will not be considered.

·       I understand that permission to examine the Archive contents does not include permission to publish or other public use of the contents of the Archive, or any excerpt therefrom at any time, and that separate, written permission to publish or make public use must be obtained pursuant to the Researcher Request to Publish procedures posted on bobdylanarchive.com.  I understand that a request for consent to publish must be submitted separately and the Archive’s review of such requests is made independent of requests to examine the Archive contents.

PUBLISH” with respect to Archive contents includes, but is not limited to distribution to the public by posting Archive contents on any online forum, including but not limited to websites, blogs, podcasts, forums, or message boards, inclusion in books, articles, conference papers, PowerPoint presentations, displays, CDs, videotapes or any other manner of distribution without regard to whether the distribution is for commercial purposes or the number of people who actually access the distributed content.  For example, a single copy of a dissertation deposited as a public record in a library or deposited with a database such as Proquest/UMI or other such repository will be considered publication by the Archive.

SPECIAL NOTE:  Requests to publish audiovisual works and sound recordings will not be considered.

·       Crediting items from THE BOB DYLAN ARCHIVE® contents is mandatory in all cases. The credit line must include the: “Collection Title, Box, Folder, Item, Courtesy of THE BOB DYLAN ARCHIVE®” Collections, Tulsa, OK”, unless specifically noted otherwise.  The credit line must appear in the appropriate portion of the work.

·       I agree that Archive staff retains the right to review and copy all of my notes prior to my leaving the collections area and/or to prohibit me from removing my notes from the collections area.

·       I WILL DEFEND, INDEMNIFY, AND HOLD HARMLESS THE ARCHIVE AND THE OWNERS AND LICENSORS OF ALL CONTENTS THEREOF AGAINST ALL CLAIMS, DEMANDS, COSTS, EXPENSES AND ATTORNEYS’ FEES ARISING FROM MY USE OF THE ARCHIVE’S CONTENTS INCLUDING, BUT NOT LIMITED TO ANY COPYRIGHT INFRINGEMENT OR ANY OTHER LEGAL CAUSE OF ACTION.

 

______________________________________                                     ___________________

SIGNATURE                                                                                                                   DATE

 

Print Name:  _____________________________________________________

 

 

For inquiries regarding copying or publishing, please click here.